Here is my contribution to world peace and workplace efficiency.
Send more e-mails!
No, I don't want to know what you did last weekend. But I do want more people to acknowledge receipt of key e-mails. It is the courteous thing to do. (What a quaint word "courteous" is, even though the world has more need of courtesy now than ever.)
If you receive a document you've been waiting for, let the sender know you got it - and that you appreciate it. Send a quick e-mail to say Thanks.
If someone sends you an invoice, or any other document that is is important to them, acknowledge receipt. A quick "got it, thanks" will set the sender's mind at ease.
When you receive an e-mail that requires a considered, thoughtful response - and you have no time for that just now (who does?) - do the sender a favor. Let them know you got the e-mail, and give them some idea when you will get back to them. They will appreciate your thoughtfulness and be pleased to know that you are on the case - or at least intending to be.
Feedback is an essential part of communication. In interpersonal communication we rely on continuous feedback - even if it's just a nod, a wink or a smile that says the other person understands what you're saying.
E-mail is still a dodgy technology that can't really be trusted, so it is a medium in which feedback is even more important.
Give your correspondents a break, and let them know where you're at with their e-mails. Best of all, since so few peoople do that, it will help distinguish you from the run-of-the-mill faceless hordes in their Address Books. And that's what business is all about.
BTW, your "Got it. Thanks!" blog dealt with one of my biggest pet
ReplyDeletepeeves! So many people don't respond at all to email. Thanks for
alerting the world!